Alumni Opt-in Process

Eligible Alumni include:

  1. Former students are eligible to opt-in during your grace period
  2. If you are an alum and also a recently separated employee, you can opt-in during your employee grace period

Steps to Opt-in:

  1. Review the new Alumni Email Service Level Agreement (SLA) and accept the terms when you complete the next step.

  2. Opt in to your alumni email account (Must login using @berkeley.edu Google account using CalNet ID & passphrase)
    NOTE: The "Opt in to your alumni email account" form is NOT intended for ACTIVE students, faculty, or staff who are also alumni.  This opt-in ONLY applies to people who have no other eligibility for email services other than as an alum.

  3. Prevent data loss for current university personnel including faculty, staff, and students

  4. Reduce your overall storage in your Google account below 5 GB*

Note that you must keep your Google Storage usage under 5 GB and log in to the account in a web browser at least once in a 6-month period to retain uninterrupted access to your account. Learn more about meeting the Alumni Email Activity Requirement.

What address do I use to login when I opt-in?

  1. Login to Google using the email address provided in the To: field of messages sent to you about this change.
  2. Enter your CalNet ID and Passphrase when presented with the CalNet Authentication Service page.
    1. The part before the @ symbol in the To: field of this message is your CalNet ID
    2. You can Reset Passphrase if you can no longer remember it.
  3. Check the Email section of your Google profile to see all of your alternate email addresses.

Alumni with active @berkeley.edu email accounts may continue use of that account provided they complete the following:

  1. Log in to the account in a web browser at least once in a 6-month period (see restrictions below)

  2. Keep their storage quota below 5GB

  3. Adhere to all CalNet requirements.

If these requirements are not met, the email account will be deemed inactive and permanently disabled.

Before an account is disabled, warning emails will be sent to the @berkeley.edu email address and the listed recovery email.

NOTE: Reading email via mobile and desktop apps (e.g. Gmail App, Apple Mail, Outlook) or forwarding email without accessing the account directly in a web browser does not fulfill the login requirement.

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