Alumni Email Changes

Reduce Google Storage

Check how much storage you are using

To know how much space you are using, go to https://drive.google.com/drive/quota. Your storage usage includes your email, Google Photos, and Drive.

Prevent loss of data or files!

To prevent any unintended loss of your institutional data, we urge you to review the content stored in your Google Drive. Identify any critical documents and follow the steps outlined...

What do I need to do to keep my @berkeley.edu Google account when I graduate?

Current students must wait until they complete their studies or graduate before renewing their @berkeley.edu Google account as an alum. They will be notified as their account enters its grace period.

All new graduates must complete the following steps before the end of their grace period to avoid any disruptions:

Renew your alumni email account....

What address do I use to login when I renew?

Enter the email address provided in the To: field of this message to login to Google. Enter your CalNet ID and Passphrase when presented with the CalNet Authentication Service page. The part before the @ symbol in the To: field of this message is your CalNet ID You can Reset Passphrase(link is external) if you can no longer remember it. Check the Email(link is external)...

What will happen if I don’t reduce my @berkeley.edu Google account storage before the end of my grace period?

The @berkeley.edu Google accounts for eligible alumni who do not reduce their Google account storage to below 5 GB before the end of their grace period will lose the following capabilities:

Gmail: You will be unable to send or receive messages outside of UC Berkeley. Messages sent to you from outside of UC Berkeley are returned to the sender.

Google Drive: You will be unable to sync or upload new files. You will be unable to create new files in Google Docs, Sheets, Slides, Drawings, Forms, and Jamboard. Until you reduce...

What will happen if I don’t renew my @berkeley.edu Google account as an Alumni?

New Alumni who are still in their grace period as a former student

New alumni have until the the end of their grace period to renew their @berkeley.edu Google accounts. Failure to renew as a new alumni prior to the end of your grace period will result in your account being disabled and scheduled for deletion.

Existing Employees who also happen to be alumni

While an employee, you can not renew email services as an alum because @...

I’m trying to change ownership from my UC Berkeley alumni account to my personal Gmail account, but it says I don’t have permission to transfer ownership outside of the organization. How can I transfer ownership of my files to my personal account?

This is a limitation imposed by Google, so we cannot change this setting. Instead, you need to use Google Takeout, Google Takeout Transfer, or vaultme.com to transfer your content to your personal account. You can also manually download your...

How can I move my content to my personal Google Drive myself?

If you want to try moving your content yourself, we recommend using Google Drive for Desktop. This video explains the process. Keep in mind that you will still need to download all native Google files (docs, sheets, slides, etc) manually via Google Drive in the browser so that they are converted to usable Microsoft Office documents. Native Google Drive files cannot be downloaded via Drive for Desktop.

You can also consider using VaultMe instead. It is guaranteed to work and has a dedicated support team. You can...

I’m trying to use Google Takeout Transfer and it’s taking a really long time, failing, or not moving all of my content.

Unfortunately, if you are moving more than a small amount of data, it has a higher chance of failure. Since Google doesn't directly support Takeout Transfer, we recommend using VaultMe instead. It is guaranteed to work and has a dedicated support team. You can learn more about VaultMe here - https://www.vaultme.com/edu/ucberkeley

Please see Using Google Takeout and Google Transfer...

I’m trying to use Takeout/Transfer and it says it’s not available for my account/institution

Google can get confused when you’re logged into two accounts in the same browser profile. Try initiating the transfer using this URL instead - https://accounts.google.com/AccountChooser?continue=https%3A//takeout.go... which allows you to select your Berkeley account.

Please see Using Google Takeout and Google Transfer for more information.

I no longer need my @berkeley.edu Google account. What steps should I take?

Please review Leaving UC Berkeley and Graduating? Prevent Google Drive Content Loss to take the necessary steps to ensure you have retained any personal information you require and that you have properly transferred any data to others as appropriate. If you take no action, your account will be disabled and eventually deleted.