Alumni Email Service

What Is It?

The Alumni Email Service allows UC Berkeley graduates to continue using their @berkeley.edu email address after leaving the university.

Who Is It For?

This service is available to UC Berkeley graduates who wish to retain a connection to the campus after completing their studies, and are able to maintain their responsibilities and meet the requirements as outlined in the Alumni Email Service Level Agreement (SLA)

Getting (and Keeping) Access

Every new graduate will be automatically enrolled into the Alumni Email Service. To opt out of this service, fill out this Alumni Email Service Cancellation Form

To maintain consistent access, you must meet the ongoing activity requirement, and abide by the responsibilities and requirements outlined in the Alumni Email Service Level Agreement (SLA). Additionally, you must reduce your overall storage to maintain the ability to send and receive email, and retain access to your files.

1. Meet the Activity Requirement 

As a security precaution, basic measures of activity are tracked on alumni email accounts including login and sending email to ensure accounts are not abandoned. To meet the activity requirement you must:

  1. Log in to your Google account using your CalNet credentials at least once every 6 months. 

If your account remains inactive:

  • After 4 months of no measured activity, a notification will be sent to both your @berkeley.edu email and listed recovery email. You will then be required to reauthenticate your account to confirm it as active.
  • After 5 months, a second notification will be sent to both your @berkeley.edu email and listed recovery email.
  • After 6 months, your account will be disabled. Your account and all of its contents will be deleted.

Note: Sending mail through your Gmail or third party email app can only be tracked for 30 days. Other types of activity like forwarding email to another account or using auto-reply messages cannot be tracked and does not register as account activity.

2. Reduce Your Storage

To keep your account in good standing, you must occupy no more than 5GB of storage space in your Google Account. If you are over that limit past your grace period, your account information and data may be deleted, and your ability to send and receive emails will be restricted.

  1. Check how much Google storage you’re using

  2. Follow these quick tips for reducing your Berkeley Google storage

  3. Migrate your personal content using Google Takeout, Google Transfer, or Vault Me

  4. Move or transfer file ownership to prevent loss of institutional data

Transferring File Ownership

Before you leave UC Berkeley, you are responsible for making sure campus parties retain access to any important content or data you manage. Follow these guides to ensure you don’t leave faculty and staff partners without valuable institutional information.

  1. Find and transfer ownership of content
  1. Bulk share and transfer ownership of files