Alumni Email Service

What is the Alumni email service?

The Alumni Email Service provides eligible alumni with a berkeley.edu email address. Email addresses are currently provided to eligible alumni using the same Google Workspace for Education account that they used as students. 

How can I keep my Berkeley email?

To opt in, you’ll need to do three things before the end of your grace period, which is 274 days from graduation. (If you are an alum and also a recently separated employee, you can opt-in during your employee grace period.)

  1. Review the updated Berkeley Alumni Email Service Level Agreement

  2. Complete the alumni email account opt-in form

  3. Reduce your overall storage in your Google account below 5 GB

Note that you must keep your Google Storage usage under 5 GB and log in to the account in a web browser at least once in a 6-month period to retain uninterrupted access to your account. (see below)

Alumni Email Activity Requirement

Alumni will need to log in to their Google account in a web browser using their CalNet credentials every 6 months to meet the activity requirement. Using the Gmail app and third party email clients also count as activity, but that activity can only be tracked for 30 days. Other types of activity like forwarding email to another account or using auto-reply messages do not register as activity.

  • Alumni will be notified at both their @berkeley.edu email and their listed recovery email after 4 months & 5 months of inactivity.
  • If this requirement is not met, the email account will be deemed inactive and permanently disabled.
  • The earliest date any account may be disabled is October 15, 2025.

Logging in

Regardless of what address you are using, all berkeley.edu email accounts are hosted in Google and require a CalNet ID and passphrase to login. If necessary, you can Reset Passphrase

Cancel my alumni account

If you no longer want to keep a berkeley.edu email account, cancel your alumni email account.

Things to consider as you are leaving UC Berkeley

  • Content in your Google My Drive might need to be transferred to someone at UC Berkeley.

  • Identify files that should be transferred to researchers or departments where you worked as a former student or employee.
  • Consult these Google instructions to learn how to make someone else the owner of your file.
  • Ask if your researcher or department has a Google Shared Drive where you could move content and easily transfer ownership.

Reduce your storage, transfer ownership, or take it with you

If you are currently using more than 5 GB of Google Storage, you will need to reduce your storage usage before the end of your grace period. 

  • You can check how much storage you are using in your Google account by clicking on Storage from within your Google Drive. That will take you to https://drive.google.com/drive/quota. Note that your Google Drive storage includes content in Drive, Photos, and Email. 

  • If you need help reducing your content, visit our tips for how to reduce your Google storage

  • Transfer ownership of your files to someone at UC Berkeley whenever appropriate.

  • If you would like to migrate your personal email or Drive content out of your Berkeley account and into a personal Gmail account, you may want to consider using Google Takeout, Google Takeout Transfer, or VaultMe

    • Note that we are unable to assist you in these migrations and Google does not provide help for Takeout, so you may want to consider using VaultMe as they will provide support.

What if I'm not a recent grad? Do I have an Alumni account?